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SheepHub

Terms and Conditions

Last updated: 29 January 2026

These Terms and Conditions (“Terms”) govern your access to and use of the SheepHub website and related services provided at sheephub.datamedai.com (the “Service”). By accessing or using the Service, you agree to be bound by these Terms. If you do not agree, you must not use the Service.

1. About us

The Service is operated by DataMedai (“DataMedai”, “we”, “us”, or “our”), provider of SheepHub.

You should ensure that you are legally allowed to use the Service in your jurisdiction.

2. Eligibility and account registration

To use the Service, you must:

  • Be at least 18 years old (or the age of legal majority in your jurisdiction).
  • Have the authority to enter into these Terms if you use the Service on behalf of an organisation or farm.

When you create an account, you must provide accurate, current and complete information and keep it up to date. You are responsible for maintaining the confidentiality of your login credentials and for all activities that occur under your account. You must notify us promptly if you suspect unauthorised use of your account.

We may refuse registration, suspend or terminate your account at our discretion where we reasonably believe these Terms have been or may be breached.

3. Description of the Service

SheepHub is a digital tool designed to help users manage and analyse information about their sheep flocks and related farming activities.

We may add, modify, or remove features from the Service at any time. We do not guarantee that any particular feature or part of the Service will always be available.

The Service is provided on an “as is” and “as available” basis, subject to the disclaimers and limitations in these Terms.

4. Acceptable use

You agree to use the Service only for lawful purposes and in accordance with these Terms. In particular, you agree that you will not:

  • Use the Service in any way that violates applicable laws or regulations.
  • Upload, store or transmit any content that is unlawful, fraudulent, defamatory, obscene, offensive, or otherwise objectionable.
  • Interfere with or disrupt the operation of the Service, including by introducing viruses, malware or other harmful code.
  • Attempt to gain unauthorised access to the Service, other accounts, or related systems or networks.
  • Reverse engineer, decompile, disassemble or otherwise attempt to derive the source code of any part of the Service, except to the extent such restriction is prohibited by law.
  • Use the Service to build a competing product or service or for any purpose that is likely to damage our reputation.

We reserve the right to investigate suspected violations and to take any action we deem appropriate, including suspension or termination of access to the Service.

5. Your data and content

You may upload or enter data into SheepHub, including but not limited to flock information, farm records and other related content (“Your Content”).

You remain the owner of Your Content. By using the Service, you grant us a non-exclusive, worldwide, royalty-free licence to host, store, process and display Your Content solely for the purpose of providing, maintaining, securing and improving the Service, and as otherwise permitted by our Privacy Policy.

You are responsible for ensuring that:

  • You have all necessary rights to upload and use Your Content in connection with the Service.
  • Your Content does not infringe the rights of any third party or violate applicable law.

We may remove or disable access to any content we reasonably believe to be in breach of these Terms or applicable law.

6. Privacy

Your use of the Service is also governed by our Privacy Policy, which explains how we collect, use and protect your personal data. By using the Service, you acknowledge that you have read and understood our Privacy Policy and agree to its terms.

7. Subscriptions, fees and payments (if applicable)

We may offer free and/or paid plans for SheepHub. Details of any fees, billing cycles and included features will be described on the Service or in a separate agreement.

Where paid plans apply:

  • You agree to pay all fees associated with your chosen plan, plus any applicable taxes.
  • Fees are typically charged in advance for the billing period and are non-refundable, except as required by applicable law or explicitly stated otherwise.
  • We may change our pricing or plans from time to time. Any changes to ongoing subscriptions will take effect from the next billing period, and we will give you reasonable notice of significant changes.

If we are unable to process payment, we may suspend or downgrade your access to the Service until payment is received.

If you cancel your subscription, you will normally continue to have access to paid features until the end of your current billing period, after which your access may be downgraded or terminated.

8. Intellectual property

All intellectual property rights in and to the Service, including but not limited to software, code, design, text, graphics, logos and trademarks (other than Your Content and any third‑party content), are owned by or licensed to DataMedai and are protected by applicable intellectual property laws.

Subject to your compliance with these Terms, we grant you a limited, non-exclusive, non-transferable, revocable licence to access and use the Service for your own internal business or personal purposes.

You may not use our trademarks, trade names or branding without our prior written consent.

The Service may include integrations with or links to third‑party websites, services or content that we do not control. We are not responsible for the content, policies or practices of such third parties.

Your use of any third‑party services is subject to the terms and conditions and privacy policies of those third parties. You are responsible for reviewing and complying with them.

10. Service availability and maintenance

We aim to make the Service available with reasonable skill and care but do not guarantee uninterrupted or error-free operation.

We may temporarily suspend or limit the Service, for example:

  • To perform maintenance, updates or improvements.
  • To address security, legal or technical issues.
  • Due to events beyond our reasonable control (such as internet outages, power failures, or other force majeure events).

Where reasonably possible, we will try to provide notice of planned maintenance that may materially affect your use of the Service.

11. Disclaimers

To the maximum extent permitted by law:

  • The Service is provided on an “as is” and “as available” basis, without any warranties or representations of any kind, whether express, implied or statutory.
  • We specifically disclaim any implied warranties of merchantability, fitness for a particular purpose, non-infringement, and any warranties arising from course of dealing or usage of trade.
  • We do not warrant that the Service will be accurate, complete, reliable, error-free, secure or available at any particular time.

You are responsible for evaluating whether the Service meets your needs. Any decisions you make based on information or outputs from the Service (for example, farming or animal management decisions) are your own responsibility.

12. Limitation of liability

Nothing in these Terms excludes or limits any liability that cannot be excluded or limited under applicable law (for example, liability for fraud, fraudulent misrepresentation or death/personal injury caused by negligence).

Subject to the above, to the maximum extent permitted by law:

  • We will not be liable for any indirect, consequential, incidental, special or punitive damages, or for any loss of profit, revenue, data, business, or goodwill, arising out of or in connection with your use of (or inability to use) the Service.
  • Our total aggregate liability arising out of or relating to the Service or these Terms, whether in contract, tort (including negligence) or otherwise, will not exceed the amount you have paid for the Service in the twelve (12) months immediately preceding the event giving rise to the claim (or, if you have not paid any amounts, a reasonable cap such as a nominal amount).

You agree that these limitations reflect a reasonable allocation of risk between you and us.

13. Indemnity

To the extent permitted by applicable law, you agree to indemnify and hold harmless DataMedai and its directors, officers, employees and contractors from and against any claims, liabilities, damages, losses, and expenses (including reasonable legal fees) arising out of or in any way connected with:

  • Your use of the Service.
  • Your breach of these Terms.
  • Your infringement of any rights of another person or entity, including intellectual property or privacy rights.

We reserve the right to assume the exclusive defence and control of any matter otherwise subject to indemnification by you; in that case, you agree to cooperate with us in asserting any available defences.

14. Termination and suspension

You may stop using the Service at any time and, where applicable, cancel your subscription according to the instructions on the Service.

We may suspend or terminate your access to the Service (in whole or in part), with or without notice, if:

  • You breach these Terms or we reasonably suspect that you may do so.
  • We are required to do so to comply with legal or regulatory obligations.
  • We decide to discontinue the Service (in which case we will provide reasonable notice where feasible).

On termination for any reason:

  • Your right to access and use the Service will cease.
  • We may delete or anonymise Your Content in accordance with our data retention practices and applicable law. You are responsible for exporting or backing up Your Content before termination where possible.

Certain provisions of these Terms that by their nature should survive termination (such as ownership, disclaimers, limitations of liability and indemnity) will continue in effect.

15. Changes to these Terms

We may update or modify these Terms from time to time. When we do so, we will update the “Last updated” date at the top of this page and, where changes are significant or required by law, we will provide additional notice (for example, by email or via the Service).

If you continue to use the Service after changes to the Terms become effective, you will be deemed to have accepted the revised Terms. If you do not agree with the changes, you must stop using the Service.

16. Governing law and jurisdiction

The laws of the jurisdiction where DataMedai is established (to be specified: e.g. Netherlands, Ireland, UK or other) will govern these Terms and any dispute or claim arising out of or in connection with them, without regard to conflict of law principles.

Subject to any mandatory rules or alternative dispute resolution mechanisms required by law, the courts of that jurisdiction will have exclusive (or, where not permitted, non-exclusive) jurisdiction over such disputes.

You should adapt this clause to match your actual place of establishment and any local legal requirements.

17. Miscellaneous

  • Entire agreement: These Terms, together with the Privacy Policy and any other documents or policies incorporated by reference, constitute the entire agreement between you and us concerning the Service and supersede any prior agreements or understandings.
  • Severability: If any provision of these Terms is held invalid or unenforceable, the remaining provisions will remain in full force and effect.
  • Waiver: Our failure to enforce any right or provision of these Terms will not be deemed a waiver of such right or provision.
  • Assignment: You may not assign or transfer these Terms or your rights or obligations under them without our prior written consent. We may assign or transfer our rights and obligations under these Terms to a third party in connection with a merger, acquisition, reorganisation, sale of assets or by operation of law.
  • No third‑party beneficiaries: These Terms do not confer any rights or benefits on any third party unless expressly stated.

18. Contact us

If you have any questions about these Terms or the Service, you can contact us at: